ACT Aspire Landing Page - End-to-End Flowchart

ACT Aspire End-to-End Flowchart

The ACT Aspire End-to-End Flowchart details the major test administration milestones for your organization. Please use this flowchart to track your organization's progress through the administration and find useful training material for each step.

New ACT Aspire customers should carefully review each step on the flowchart, including the extended resources that appear by clicking on the body of each step.
Returning customers can click 'Show Returning Customer Steps' to mask steps that do not need to be repeated from the previous year.

Hover your mouse over the mode and role sections to view an acronym legend.

Print Flowchart

Show Returning Customer Steps

Pre-Test Tech Readiness

Complete the Technology Readiness training (SystemCheck and Proctor Caching).

Mode: CBT

Roles: TC, Tech

General Information

Review administration manuals and training modules.

Attend LIVE WebEx training events.

(Multiple sessions for each event are listed on the Calendar of Events.)

Mode: CBT & PBT

Roles: TC, RS, Tech

Assessment Preparation

New customers only: After placing an order, the ACT Aspire team will use the information you have provided to create a draft organizational file.

Mode: CBT & PBT

Roles: TC

Assessment Preparation

New customers only: The ACT Aspire Orders Department will reach out to you to confirm your Org File details.

Mode: CBT & PBT

Roles: TC

Assessment Preparation

ACT Aspire will upload the Org File to the ACT Aspire Portal.

Mode: CBT & PBT

Roles: TC

Assessment Preparation

ACT Aspire will send an ACT Aspire Portal email invitation to the contacts listed on the Org File.

Mode: CBT & PBT

Roles: TC

Assessment Preparation

Use the link embedded in the ACT Aspire Portal invitation email to access the Portal and invite administrative colleagues as needed.

Mode: CBT & PBT

Roles: TC

Assessment Preparation

Populate and upload a completed SDU file directly to the ACT Aspire Portal using the template on Avocet.

Mode: CBT & PBT

Roles: TC

Assessment Preparation

Enter all student’s Personal Needs Profile (PNP) in the ACT Aspire Portal prior to building test sessions either by student or using a PNP extract to update multiple students at once.

Mode: CBT & PBT

Roles: TC

Assessment Preparation

Create groups and test sessions in the ACT Aspire Portal. Personalized paper materials are generated the Monday after the setup window closes.

Mode: CBT & PBT

Roles: TC

Pre-test Tech Readiness

Pre-Cache test content if computer-based testing.

Mode: CBT

Roles: TC, Tech

Assessment Preparation

Print and securely store authorization tickets for CBT test sessions until the day of testing.

Mode: CBT

Roles: TC

Assessment Preparation

Receive and securely store paper testing materials (including paper accommodations) if paper-based testing.

Mode: PBT

Roles: TC

Assessment Administration

Start all test sessions in the ACT Aspire Portal the day testing begins.

Mode: CBT & PBT

Roles: TC, RS

Assessment Administration

Distribute authorization tickets and/or paper test materials organized by subject to students.

Mode: CBT & PBT

Roles: TC, RS

Assessment Administration

Students should use subject-specific credentials to login to TestNav to begin testing.

Mode: CBT

Roles: RS

Assessment Administration

Read test directions to students before testing begins.

Mode: CBT & PBT

Roles: RS

Post-Assessment Steps

All test materials and scratch paper are collected immediately after testing is complete.

Mode: CBT & PBT

Roles: TC, RS

Post-Assessment Steps

Return paper-based materials according to packaging instructions in the Test Coordinator manual, and contact UPS for pick-up.

Mode: PBT

Roles: TC

Post-Assessment Steps

Enter any irregularities and close all test sessions in the ACT Aspire Portal after all students have completed testing.

Mode: CBT & PBT

Roles: TC, RS

Reporting & Data Usage

After testing, score reports and data files will be posted in the ACT Aspire Portal.

Mode: CBT & PBT

Roles: TC